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ChapterIXCorrespondenceOutline-1Outline-2PartIBusinessLettersOverviewofBusinessLettersTheMainPartsofaBusinessLetter3.Insidenameandaddressreferstothenameandaddressofthereceiverandshouldbetypedtwoorfourlinesspacesbelowthedateandabovethesalutationattheleftmargin.Itusuallyconsistsofthereceiver’sname,detailedaddresssuchashouseorbuildingNo.,thestreet,thecity,thestate,thepostcodeandthecountry.Thispartexactlyappearsontheenvelopebutcannotbeomittedastheletterwillbefiledlaterforthecompletenessofthedocuments.4.Salutationismerelyamatterofcustomandapolitegreeting.Itistypedattheleftmargin,twoorthreelinesspacesbelowtheinsidenameandaddress.Thesalutationdependsonthewriter’srelationshipwiththereceiver.Thecustomaryonescanbe“DearSir(s)”,“DearMadam”,and“DearMesdames”,followedbyacomma.5.Thesubjectline(Caption)givesthegeneralcontentorpurposeoftheletter.Itcomestwolinesbelowthesalutationandabovethebodyoftheletter,generallyprecededby“Re:”or“Subj.”.6.Bodyofthelettercontainsthemessageoftheletter.Itextendsthewriter’sideaandwhatheexpectsformtherecipientoftheletter,andshouldbecarefullyplanned.The“threeC’s”qualitiesmentionedaboveshallbeachieved.7.Complimentarycloseispoliteendingoftheletter,placedtwolinesspacesbelowthebodyoftheletter.Itisinlinewiththesalutationandthecommonlyusedclosingsare“Yoursfaithfully/sincerely/truly”and“Faithfully/Sincerely/Trulyyours”.8.Signatureisimmediatelybelowthecomplimentaryclosebytypingthecompany’snameofthewriter,followedbythewriter’shandwrittensignature,his/hertypednameforlegibility,andthewriter’sjobtitleorposition.OtherPartsofaBusinessLetterLayoutofaBusinessLetterEnvelopeAddressingNewWordsandExpressionsPartIIElectronicCorrespondenceOverviewofElectronicCorrespondenceTelegramisabriefmessagesentquicklyandefficientlytomostpartsoftheworldforurgency.Internationaltelegramsorcablescanevenbesenttoships,trainsandaircrafts.However,ithasbeengraduallyreplacedwithtelex,fax,e-mail,andtheInternet.Becauseofthehighcost,aslongasthemeaningisclear,telegramsaresentwithwordsfeweraspos
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